Tender Announcement (3) 2026 For Supply of Awareness and Promotional Materials (Request for Quotations)

The United Iraqi Medical Society for Relief and Development (UIMS) announces its intention to invite price quotations from specialized companies and offices to supply awareness and promotional materials.

The materials required under this tender are as follows:

1. Tote Bags – 2,800 pieces.
2. Mugs – 2,500 pieces.
3. Car Sunshades – 3,000 pieces.
4. Notebooks – 1,700 pieces.
5. Pen Cases – 1,000 pieces.
6. T-Shirts – 1,500 pieces.

Terms and Requirements:

· The supplied materials must be of good quality and suitable for use in awareness campaigns and community activities.

· The project/organization logo or awareness messages must be printed on the materials according to the designs that will be provided by the organization.

· the submitted quotation must include all costs, including printing, preparation, and delivery.

· Commitment to preparation and delivery within the agreed timeframe after signing the contract.

· It is preferable that the company or supplier has previous experience in providing promotional or advertising materials.

Submission Method:

Applicants who possess the required qualifications and competence are invited to submit their bids in accordance with the following terms and conditions:

• Submission of financial and technical offers shall commence at 9:00 AM on Thursday, 05/03/2026, and continue until 4:00 PM on Tuesday, 10/03/2026.
• All bids shall remain valid for 60 days from the tender closing date.
• All submitted documents must be signed and stamped on every page before being deposited in the tender box.
• All bids must be deposited in the designated tender box at the Association’s headquarters located at:
  Baghdad Governorate / Al-Mansour / Neighborhood 609 / Alley 3 / House No. 38.
• Bidders may also submit their offers electronically via email as an alternative to delivering them to the organization’s headquarters. Email: info@uimsiraq.org
• The bidder’s name, the name of the person submitting the bid, the date of submission, and signature must be recorded in the form prepared for this purpose, which will be placed near the tender box.
• All offers must be submitted in Iraqi Dinar (IQD).
• Any bid containing arithmetical errors in quantities or prices will be rejected. Erasures or corrections are not permitted and will result in disqualification.
• Bids that do not comply with the attached specifications will be excluded.
• All bids must be submitted in sealed and stamped envelopes, clearly marked with the tender name and number.
• The supplier must submit official company documents (Registration Certificate) prior to signing the contract.
• Payments will be made to the winning supplier after completion of delivery and in accordance with the agreed contractual terms under the signed contract.
• The supplier must comply with the contractual terms and required specifications of materials or services; otherwise, the bid will be rejected in full.
• The bidder must clearly state their full name, contact details (phone and email), and the full official address of their headquarters.
• The tender will close at 4:00 PM on Tuesday, 10/03/2026, and no bids will be accepted after this time.
• Bids will be opened by a committee formed by the organization through administrative orders at 10:00 AM on the day following the closing date. If that day falls on an official holiday, the opening will take place on the next official working day.
• The contracting authority is not obligated to accept the lowest bid.
• The winning bidder shall bear all publication and advertisement costs for the final tender announcement.

For inquiries:
Mobile: 07707779931
Toll-free number: 6773
Email: info@uimsiraq.org