Tender Announcement (4) 2026 Supplying medical devices and equipment (baby incubators and accessories)

The United Iraqi Medical Society for Relief and Development (UIMS) hereby invites quotations from specialized companies and qualified offices for the supply of medical devices and equipment of Turkish origin, under the following project:

“Supporting Healthcare Institutions with Medical Devices and Equipment” – Their Heart beat, Our Hope Campaign to Reduce Mortality among Premature and Newborn Infants.

The equipment required under this tender, in accordance with the technical specifications:

Neonatal infant incubator

Quantity: 14 units

First: Technical Specifications of the Device

First: General Specifications

• Microprocessor-based control system for temperature regulation.
• Servo control system for both air temperature and skin temperature.
• Automatic self-test upon device startup.
• Digital display for temperature (0–100%).
• Equipped with six different alarm systems.
• Capability to switch to a backup system in case of primary system failure.
• Wide access panel for easy infant handling (insertion and removal).
• Automatic setting and stabilization of values.
• Cover can be opened up to an angle of 180 degrees.
• Temporary alarm mute function.
• Infant bed can be pulled out up to 250 mm.
• Adjustable bed tilt.
• Control panel lock system to prevent tampering.
• Made of transparent, non-toxic materials (acrylic).
• Separate display of measured and set temperatures.
• Equipped with wheels with a 360-degree locking system.
• Optional integration of LED or fluorescent phototherapy unit.

Second: Standard Accessories

1. Air temperature sensor inside the incubator
2. Skin temperature sensor (reusable or single-use)
3. Air filter (0.5 micron, antibacterial)
4. Infant bed
5. Protective fuse
6. IV pole / IV stand
7. Access port door
8. Power cable
9. Medical mattress
10. Baby scale (optional)
11. User manual

Third: Technical Specifications

Electrical:

• Voltage: AC 220V / 60Hz
• Power rating: 600 VA or higher
• Current: Less than 1 ampere
• Safety classification: Class I – Type BF

Temperature Control:

• Air mode: 20–39 °C
• Skin mode: 30–38 °C
• Warm-up time (from 22 °C): approximately 35 minutes
• Control accuracy:
  • Temperature fluctuation: ≤ 0.5 °C
  • Variation within the bed: ≤ 0.8 °C
  • Sensor accuracy: ≤ 0.3 °C

Alarm Systems:

• Power failure
• Fan stoppage / airflow interruption
• Temperature sensor failure (air or skin)
• Temperature error (high / low)
• High temperature alarm
• Air temperature ≥ 39 °C
• Skin temperature ≥ 38 °C

Operating Conditions:

• Operating temperature: +20 to +30 °C
• Storage temperature: +40 to +70 °C
• Humidity:
  • Operating: 30% to 70%
  • Storage: up to 80%

Physical Characteristics:

• Incubator weight: 46 kg
• Maximum infant weight: 10 kg
• IV pole load capacity: 2 kg

Additional Features:

• Mattress width: 35 cm
• Mattress length: 64 cm
• Tilt angle: 0 to 10 degrees
• Noise level: less than 45 dB
• CO₂ concentration inside the incubator: ≤ 0.5%
• Airflow above the infant: ≤ 0.10 m/s

Factory Settings:

• Control mode: Air mode
• Default air temperature: 32 °C
• Skin temperature: 34 °C

Important Notes:

• The device operates with an intelligent system that automatically adjusts values according to the preset settings.
• All settings can be modified according to the user’s requirements.
• Approximate service life: up to 10 years (depending on maintenance and usage).

Terms and Requirements:

· The Company must be duly registered and have proven experience in supplying medical equipment.

· a detailed technical and financial offer must be submitted, including specifications, delivery period, and warranty period.

· the supplying company shall bear full responsibility for the maintenance of the devices for one year from the date of receipt at the healthcare institution.

· the supplying company shall be responsible for transportation to Iraq and to the beneficiary entity.

· The Company shall be responsible for installation of the devices in hospitals and ensuring their readiness for operation.

· Practical training must be provided to the medical and technical staff on the operation and maintenance of the devices.

· Continuous technical support must be provided within Iraq, including fault response, spare parts supply, and technical follow-up during the warranty period.

· Copies of approved quality certificates for the medical devices, if available, must be submitted.

· the bidder must provide the price of each device separately and must not submit a single total consolidated offer for all devices.

Submission Method:

Applicants who possess the required qualifications and competence are invited to submit their bids in accordance with the following terms and conditions:

• Submission of financial and technical offers shall commence at 9:00 AM on Wednesday, 01/04/2026, and continue until 4:00 PM on Wednesday, 08/04/2026.
• All bids shall remain valid for 90 days from the tender closing date.
• All submitted documents must be signed and stamped on every page before being deposited in the tender box.
• All bids must be deposited in the designated tender box at the Association’s headquarters located at:
  Baghdad Governorate / Al-Mansour / Neighborhood 609 / Alley 3 / House No. 38.
• Please provide the details of the submitted offers in the form attached via the link (Form Link).
• Bidders may also submit their offers electronically via email as an alternative to delivering them to the organization’s headquarters. Email: info@uimsiraq.org
• The bidder’s name, the name of the person submitting the bid, the date of submission, and signature must be recorded in the form prepared for this purpose, which will be placed near the tender box.
• All offers must be submitted in Iraqi Dinar (IQD).
• Any bid containing arithmetical errors in quantities or prices will be rejected. Erasures or corrections are not permitted and will result in disqualification.
• Bids that do not comply with the attached specifications will be excluded.
• All bids must be submitted in sealed and stamped envelopes, clearly marked with the tender name and number.
• The supplier must submit official company documents (Registration Certificate) prior to signing the contract.
• Payments will be made to the winning supplier after completion of delivery and in accordance with the agreed contractual terms under the signed contract.
• The supplier must comply with the contractual terms and required specifications of materials or services; otherwise, the bid will be rejected in full.
• The bidder must clearly state their full name, contact details (phone and email), and the full official address of their headquarters.
• The tender will close at 4:00 PM on Wednesday, 08/04/2026, and no bids will be accepted after this time.
• Bids will be opened by a committee formed by the organization through administrative orders at 10:00 AM on the day following the closing date. If that day falls on an official holiday, the opening will take place on the next official working day.
• The contracting authority is not obligated to accept the lowest bid.
• The winning bidder shall bear all publication and advertisement costs for the final tender announcement.

For inquiries:
Mobile: 07707779931
Toll-free number: 6773
Email: info@uimsiraq.org